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Administrative Officer Job Description

Administrative Officer

  • Salary range: $50,000-$120,000
  • Sweet spot: $60,000-$90,000
  • Major cities: $60,000-$90,000
  • Other markets: $50,000-$80,000
  • Bonus: Customary

An Administrative officer has responsibility for the administrative and clerical practices of an office(s) or department(s). The role is the key to the effective and smooth running of a business from an administrative perspective, and is in many ways a supercharged administrative assistant role. It is a role that can be very “behind the scenes” in its impact or very visible, depending on the firm. The role can be responsible for overseeing multiple offices or departments from an administrative perspective, and can work closely with senior management.

An administrative officer is responsible for disseminating company news, information and policies, and for being a key point of contact for employees on a range of company topics. In addition, an administrative officer greets visitors to an office as a face of the firm, maintains the inventory of office supplies, monitors and maintains equipment, schedules, coordinates office functions and can even be responsible for organizing company records and department budgets.

An administrative officer is not the same role as an office administrator.

Job Description

  • Serve as a key point person and information source for the firm or office
  • Coordinate schedules, arrange meetings, distribute information, memos and reports
  • Ensure employees are kept current of necessary internal and external company news, and company policies and information
  • Organize and influence company records, policies and department budgets
  • Work to share resources and materials within the office and among departments
  • Support the system for maintaining, securing and utilizing files and filing systems, paper and electronic. Improve systems regularly
  • Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
  • Operate and maintain copy equipment, fax machines, printers and other equipment. Be a key leader for the maintenance and utilization of this equipment
  • Arrange travel including flights, ground transportation, lodging, dining and other activities

Critical Soft Skills

  • Organizational skills
  • Expert communicator
  • Detail oriented
  • Discrete
  • Problem solver
  • Forward thinking
  • Good listener
  • Humility
  • Excellent interpersonal skills
  • Logistically minded
  • Efficient time manager
  • Self-starter / takes initiative
  • Calm / not easily rattled
  • Ability to multitask

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