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Administrative Assistant Job Description

Administrative Assistant

  • Salary range: $35,000-$65,000
  • Sweet spot: $40,000-$55,000
  • Major cities: $40,000-$65,000
  • Other markets: $35,000-$55,000
  • Bonus: Customary

Administrative assistant positions are critical to the functioning of organizations and businesses and have a range of responsibilities depending on the employer’s needs and set up. They keep the office connected internally and to external clients and partners.

The administrative assistant’s job is to carry out various clerical and administrative tasks to support their team so that the team can execute their own duties effectively.   Administrative assistants perform tasks for an individual, team, an entire office or workplace. The role requires extensive computer and software skills, problem solving skills  and strong communication skills. Soft skills tend to be valued more than technical skills however being “tech savvy” is an increasingly important requirement. Discretion is also key, as an administrative assistant often has exposure to confidential information about people and the company.

The administrative assistant can also be called an Administrative Coordinator, Department Assistant, Administrative Associate and Secretary, though these roles may have specific nuances to them.

Job Description

  • Provide administrative and office support activities for one or multiple supervisors
  • Act as a key face of the organization by answering telephone calls and receiving visitors
  • Make internal and external clients and colleagues feel welcomed and supported
  • Coordinate and schedule meetings, presentations, office visits, lunches/dinners, etc., as required
  • Write emails, prepare communications including internal memos and external mailings, electronically and otherwise
  • Prepare reports, presentations, spreadsheets and other materials
  • Take the lead on office organization, filing (electronically and otherwise), data entry/management, and dictation, as needed
  • Arrange travel including flights, ground transportation, lodging, dining and other activities
  • Care for confidential matters with integrity and discretion
  • Serve as an extra set of hands in all office matters

Critical Soft Skills

  • Organizational skills
  • Expert communicator
  • Detail oriented
  • Discrete
  • Problem solver
  • Forward thinking
  • Good listener
  • Humility
  • Excellent interpersonal skills
  • Logistically minded
  • Efficient time manager
  • Self starter / takes initiative
  • Calm / not easily rattled
  • Ability to multitask

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