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Executive Assistant Job Description

Executive Assistant

  • Salary range: $40,000-$130,000
  • Sweet spot: $65,000-$90,000
  • Major cities: $60,000-$130,000
  • Other markets: $40,000-$80,000
  • Bonus: Customary

Executive assistants are tasked with a range of complex duties, often entrusted with confidential information, and relied upon to keep the office running at its peak performance. Expert multi-taskers, these individuals find jobs in many different kinds of environments—from busy, high pressure offices to much slower-paced college departments, real estate firms, or medical offices.

Executive assistants often work one-on-one with an executive, though may also work with more than one (or even a whole team). They are often front-facing and interact with a variety of internal and external clients, so a comprehensive understanding of the company’s brand values and communication style is essential. As the key confidante or “go-to” resource for executives, EAs schedule client visits or phone calls and communicate on behalf of the executive they support. As EAs often have access to privileged information, they are relied upon to act with discretion.

Job Description

  • Act as the point-of-contact between executives and internal or external clients / colleagues
  • Schedule and organize meetings, take minutes and write meeting briefs
  • Write emails, draft memos, and prepare communications on the executive’s behalf
  • Maintain comprehensive and accurate records
  • Prepare reports, presentations, spreadsheets and other materials
  • Perform minor accounting or billing duties
  • Answer phone calls reflective of the organization and executive.
  • Welcome visitors, identify the purpose of their visit and serve as a host for clients and guests
  • Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Maintain filing and database systems and look for opportunities to improve systems
  • Arrange travel including flights, ground transportation, lodging, dining and other activities
  • Take on personal assistant responsibilities, as required

Critical Soft Skills

  • Comfortable with complexity / ambiguity
  • Organized
  • Strong communicator
  • Detail-oriented
  • Discreet
  • Problem solver / resourceful
  • Self starter / takes Initiative
  • Multitasker
  • Excellent interpersonal skills
  • Efficient time manager

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