Executive Assistant Job Description

Executive Assistant

Salary range: $40,000-$130,000
Sweet spot: $65,000-$90,000
Major cities: $60,000-$130,000
Other markets: $40,000-$80,000
Bonus: Customary

Executive assistants are tasked with a range of complex duties, often entrusted with confidential information, and relied upon to keep the office running at its peak performance. Expert multi-taskers, these individuals find jobs in many different kinds of environments—from busy, high pressure offices to much slower-paced college departments, real estate firms, or medical offices.

Executive assistants often work one-on-one with an executive, though may also work with more than one (or even a whole team). They are often front-facing and interact with a variety of internal and external clients, so a comprehensive understanding of the company’s brand values and communication style is essential. As the key confidante or “go-to” resource for executives, EAs schedule client visits or phone calls and communicate on behalf of the executive they support. As EAs often have access to privileged information, they are relied upon to act with discretion.

Job Description

Act as the point-of-contact between executives and internal or external clients / colleagues
Schedule and organize meetings, take minutes and write meeting briefs
Write emails, draft memos, and prepare communications on the executive’s behalf
Maintain comprehensive and accurate records
Prepare reports, presentations, spreadsheets and other materials
Perform minor accounting or billing duties
Answer phone calls reflective of the organization and executive.
Welcome visitors, identify the purpose of their visit and serve as a host for clients and guests
Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Maintain filing and database systems and look for opportunities to improve systems
Arrange travel including flights, ground transportation, lodging, dining and other activities
Take on personal assistant responsibilities, as required